Hi Ken, I am Sampath. I love the way [Company Name] does business with regards to translation & Interpreting services. I have been following your company and noticed the new initiatives you are taking for your products like translation management and interpretation management systems as you process approximately 50,000 documents a day for your customers. As you are the CTO, I wanted to find out if you are planning on expanding your software development team and build an offshore delivery centre to build a strong technical competency? We are a Netherlands-based company and we have helped other software makers of your size and please find our references: http://www.comakeit.com/en/references Let me know if we can have a chat at 3 PM UK time this Friday? Regards,
Follow up email after 3 days:
Hi Ken, Trust you are doing well. I wanted to check if you have had a chance to review my last email? Looking forward to hearing from you. Regards,
Hi - I do, please send me some light, but informative info on what you can offer and the typical rates. If I'm interested in there we will arrange a call. Regards, Ken
Bingo! From there on there had been multiple discussions and eventually signed up a two-year deal with the brand I wanted to be associated with!
Below are a few of my guidelines:
How I found my target?I start by making a list of companies I’m interested in. LinkedIn is the first logical place to start looking for contacts inside these companies, but I also look into other social networks. People who are more active on Twitter and constantly blog or contribute to their community are more likely to answer cold emails and more importantly – are likely to listen to our offering.
I made sure I was not an unfamiliar personSure, I have never met Ken before, but I made sure I was not a stranger. I did my research and I had been reading a lot of material about their company and Ken’s background. I knew them as well as anyone can without actually meeting -- and that knowledge transferred into the rest of the email.
I knew their weaknessMy client is based out of Leeds, UK, and my research says finding great talent is always hard in that particular region. They are a very aggressive company and with their growth, they must have the best technology to support their offerings to their clients, and for that to happen they need the best talent pool (So the need was there).
I kept it short and gave referencesThe email did not exceed 120 words. Even if the email was checked on the mobile, I made sure it would be an easy read. I did not want to beat around the bush –I introduced myself, showed them what I could offer, and asked them if they were interested.
I followed upFollowing up has some amazing benefits. It reassures the prospects that we are genuinely interested in working with them. In this case, I could get Ken’s attention in the 2nd follow up. In other cases, you might have to be a more persistent and follow up with your prospect for the 3rd or the 4th time or even more.
Timing is everythingBeing in the right place at the right time isn't something that you can control -- sometimes it's just luck. Honestly, I had luck in the equation, too. Sometimes when pitching others, you won't be quite as lucky (and this has happened to me before too). So if it's not a great time at the exact moment you email, but you have the rest of these elements down-pat, chances are the person you're pitching will ask you to follow up with them in the future.
ConclusionI feel “researched” cold emailing is a wonderful way to generate leads, in your email’s just focus on the following points for great responses.
- Be extremely relevant and make sure to compliment them
- Provide benefit
- Be credible with strong examples
- Provide a call to action instead of leaving the email open-ended
- In the end, just make it an easy read